Free proforma invoice generator
Create a proforma invoice for a deposit request, an advance payment or a customs declaration. It carries the full commercial detail of an invoice but is clearly marked as a proforma, so it is not mistaken for a tax invoice. Free, no signup.
"Download PDF" opens your browser's print dialog — choose "Save as PDF". Nothing is uploaded; the document is built in your browser.
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Item 1 | 1 | S$0.00 |
| Subtotal | S$0.00 |
| Total | S$0.00 |
When to use a proforma instead of an invoice
Use a proforma when you need to state a price formally before the sale is complete: to request a deposit before starting work, to let a customer raise a purchase order, or to accompany goods through customs.
The key distinction is the tax point. A proforma does not create one. For a GST-registered business, output tax is not triggered until the actual tax invoice is issued, which is why the document must say plainly that it is a proforma.
Follow it with a real tax invoice
A proforma is never the end of the paper trail. Once the goods ship or the work is done, issue the actual tax invoice. If a customer pays against the proforma, the tax invoice still has to follow, because that is the document your GST return is built from.
Questions
Is a proforma invoice a legal invoice?
No. A proforma invoice is a formal quotation of price and terms. It is not a demand for payment and, for GST purposes in Singapore, it does not create a tax point. A tax invoice must still be issued.
Can a customer pay against a proforma invoice?
Yes, and this is common for deposits and advance payments. You must still issue a proper tax invoice afterwards if you are GST-registered.
Do I show GST on a proforma invoice?
You can show the expected GST so the customer knows the full amount, but the tax is not accounted for until the actual tax invoice is issued.
When documents stop being the problem and tracking starts, Digital 9 Labs builds a custom system around how your Singapore business already works — quotes, jobs, delivery and invoicing in one place, with the numbers entered once.