Free purchase requisition form
Raise an internal request to buy something, with what is needed, why, when it is needed by, and space for the approver to sign. A purchase requisition is the step before a purchase order, and it is the control that stops spending happening by WhatsApp. Free, no signup.
"Download PDF" opens your browser's print dialog — choose "Save as PDF". Nothing is uploaded; the document is built in your browser.
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Item 1 | 1 | S$0.00 |
| Subtotal | S$0.00 |
| Total | S$0.00 |
Requisition first, purchase order second
A purchase requisition is internal: a member of staff asking the business to approve a spend. A purchase order is external: the business instructing a supplier to deliver. Requisition comes first, and only an approved requisition should become a PO.
Small businesses often skip the requisition, which is exactly how unbudgeted spending appears. The approval signature is the entire point of the document.
Make the justification field do work
A requisition with "needed for works" as its justification gives an approver nothing to decide on. State which job or project the spend belongs to, so the cost can be tracked against that job and the approver can judge whether it is reasonable.
Questions
What is the difference between a purchase requisition and a purchase order?
A purchase requisition is an internal request asking for approval to buy. A purchase order is the external document sent to the supplier once that request is approved. The requisition protects your budget; the PO commits your money.
Who should approve a purchase requisition?
Whoever owns the budget it draws on. Many Singapore SMEs set a value threshold, so small items need a manager and larger ones need a director.
When documents stop being the problem and tracking starts, Digital 9 Labs builds a custom system around how your Singapore business already works — quotes, jobs, delivery and invoicing in one place, with the numbers entered once.